TenancyLoop
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The operating system for shared rental properties

One platform to manage the property, people, tenancy & services under one roof.

Stop managing rentals through WhatsApp, spreadsheets and scattered documents. TenancyLoop connects agencies, landlords, housemates and contractors in one accountable loop.

Start free Explore the demo

Occupancy

94%

Rent collected

£18,750

Avg. response

2h 14m

Health score

86/100

E-signatures Rent ledgers SLA tracking Compliance alerts Cleaning rotas House chat Contractor network AI assistant Landlord statements Deposit deadlines Viewings & inspections MFA & audit log

How the loop works

From reported leak to paid invoice. Evidence at every step.

01

Report

A housemate reports the problem from their phone with photos. AI reads it, sets the trade and urgency, and suggests the right contractor.

MNT-10042 · Kitchen leak
JS
Water is dripping under the kitchen sink and it's getting worse.

AI triage

PlumbingUrgentSuggested: ABC Plumbing

02

Assign

The manager assigns a verified contractor in one tap. The SLA clock starts and everyone sees the same status.

MNT-10042 · Kitchen leak
AP

ABC Plumbing Ltd

4.9 · 212 jobs

Assigned
Gas SafeInsuredDBS checked
Urgent SLA · 24h2h 14m elapsed

03

Fix

The contractor checks in on site, uploads before and after photos and closes the job with notes.

MNT-10042 · Kitchen leak
  1. 09:12On the way
  2. 09:41Checked in on site
  3. 10:28Fixed · trap seal replaced
Before
After

04

Pay

The invoice is approved against the quote and lands on the landlord statement automatically.

MNT-10042 · Kitchen leak

Invoice INV-2207

Approved
Call-out
£65.00
Parts
£24.00
Labour · 1.5h
£96.00
Total
£185.00

Added to Maple House landlord statement

05

Review

The tenant rates the work, contractor scores update and the property health score moves with it.

MNT-10042 · Kitchen leak

Property health

90/100

+4 after this job

“Fast, tidy and explained everything. Sorted before lunch.”

John Smith · Housemate

Everything in one place

Every part of a rental, finally connected.

Rent & deposits

Automatic ledgers, reminders, online payments, deposit protection deadlines and landlord statements.

Collected this year

£186,400

▲ 12% on last year

JFMAMJJASOND

Digital contracts

Jurisdiction-aware templates, versioning and e-signatures with a tamper-evident trail.

AST · Maple House 3 of 3 signed

AI assistant

Ask questions in plain English and get answers from your own data.

£4,182 across 23 jobs, 18% less than the quarter before.

Biggest cost: plumbing at Harbour View (£1,240).

Compliance calendar

Gas, electrical, EPC and more with 90/60/30/7-day alerts and Right to Rent tracking.

Gas safety

21 days

EICR

70 days

EPC

2 years

Fair cleaning rotas

Rotas that skip housemates who are away, with swaps, cover and professional cleans.

JS EW LO SR Sofia away

House chat

House chat, job threads, announcements with read receipts, and polls.

Emma
Bins go out tonight 🗑️

On it! Swapped kitchen for Sunday 👍

Liam is typing

Contractor network

One contractor account across many agencies, with verification and ratings.

Who it's for

One home. Four points of view.

Everyone gets their own workspace, and it all stays in sync.

Agencies workspace

Live

Properties

128

Occupancy

97%

Open jobs

14

  • Role-based permissions for every team member
  • Portfolio health scores and SLA reports
  • Bulk compliance and deposit tracking

Urgent leak at Harbour View assigned to ABC Plumbing

2 min ago
Try the agencies demo

Landlords workspace

Live

Rent this month

£6,400

Compliance due

2

Statement

Ready

  • Live rent and arrears, property by property
  • Approve quotes and invoices from your phone
  • Monthly statements generated automatically

Rent received from Riverside Cottage · £1,150

8 min ago
Try the landlords demo

Housemates workspace

Live

Rent due

5 days

Your rota

Kitchen

House chat

3 new

  • Report repairs with photos in seconds
  • Split bills and see who owes what
  • Fair cleaning rota with swaps and time away

Emma swapped bathroom duty with you for Sunday

just now
Try the housemates demo

Contractors workspace

Live

Today's jobs

4

This month

£3,240

Rating

4.9

  • One account for every agency you work with
  • Check in on site and upload evidence
  • Quotes and invoices without the paperwork

Checked in at Maple House · boiler service

09:41
Try the contractors demo

4

UK jurisdictions supported

6

Roles, one shared timeline

14+

Connected modules

100%

Actions in the audit log

Trust & compliance

Built for UK compliance from day one.

Every agency's data is kept separate at the database level. Every action is logged, and the rules engine knows the difference between England, Wales, Scotland and Northern Ireland.

  • Multi-tenant data isolation
  • Role-based access control
  • MFA with authenticator apps
  • Tamper-evident audit trail
  • Privacy by design, data export
  • Jurisdiction rules engine
EnglandWalesScotlandNorthern Ireland

FAQ

Questions, answered.

Yes. Open the demo and sign in as an agency, landlord, housemate or contractor to see each workspace with realistic data.
Letting agencies, landlords who self-manage, the housemates who live in shared homes, and the contractors and cleaners who look after them.
It tracks deposit protection deadlines, gas, electrical, EPC and other certificates, sends reminders at 90, 60, 30 and 7 days, and keeps the evidence on file.
Housemates add their dates away. Their tasks are handed to whoever is home, and they catch up fairly when they get back. Swaps and cover are one tap.
Yes. Every record is scoped to its organisation at the data layer, access is role-based, and every change is written to an audit log.
No. It provides workflow guidance for UK jurisdictions. Always check the current law or take professional advice for your situation.

Close the loop on every home you manage.

Set up your first property in minutes, or explore the demo with realistic data.

Start free Explore the demo